Spend Authorization

Authorize the spend before it happens.

A bill that surprises you is a margin problem you can't fix. Ressio purchase orders lock in the authorized amount before materials ship or subs start work. When the bill arrives, you match it to the PO. If it's over — you know before you pay.

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PO-118 — Lumber YardAwaiting approval

Line itemAmount

Framing lumber

12,400 bf

$18,600

Fasteners & hangers

1 lot

$2,140

Delivery

2 trips

$450

PO total$21,190

Job

Baumann Reno

Budget line

300 · Framing material

Authorize spend

Approve the commitment before the money goes out the door.

Trusted byHalm & PerkinsIronstar BuildersOlson & JonesStallion HomesFalconeiri

How Ressio Purchase Orders work

Most builders lose money on jobs they thought were profitable. The culprit is usually unauthorized spending that accumulated over the project. Ressio POs put a gate in front of every dollar before it leaves your account.

PO-118Committed

JobBaumann Reno

Budget line300 · Framing material

VendorLumber Yard

Amount$21,190

Every PO ties to a job and a budget line — never a floating expense.

Every PO tied to a job and a line item.

When you issue a PO in Ressio, it's attached to a specific project and a specific budget line item — not a vendor account, not a general job cost bucket. You know exactly which part of which job is being committed. Your budget view updates the moment the PO is issued.

Link every PO to a project and a specific cost code or line item
Budget commitment updates instantly when a PO is issued
See total committed, billed, and remaining on every line item
Prevent accidental double-ordering against the same budget line

Bill matchingMatched

PO-118

$21,190

Bill #4471

$21,190

Amounts match — cleared to pay

No PO match, no payment. You never overpay a vendor by accident.

Match every bill to a PO before you pay it.

When a vendor invoice arrives, you match it against the open PO in Ressio. Exact match? Approve it. Invoice is higher than the PO? Ressio flags it before you approve. You decide whether to accept the variance or push back on the vendor — but you decide before the money is gone.

Match incoming bills to open POs with one action
Automatic alert when invoice amount exceeds the PO
Partial billing supported for phased material deliveries
Unmatched invoices queue separately for review

300 · Framing materialOver budget

Committed vs. budget$43,200 / $40,000

This PO would put framing $3,200 over budget. Approve anyway or revise?

Alerts fire before you commit — not after the bill arrives.

Over-commitment alerts fire before you're over budget.

Ressio tracks your total committed spend — approved POs plus received bills — against your budget line in real time. If a new PO would push you over budget, you see the alert before you issue it. Catching an over-commitment at the PO stage costs you nothing. Catching it on the invoice costs you an argument.

Real-time committed vs. budgeted view on every line item
Alert when a new PO would exceed the budgeted amount
Drill into any budget line to see every PO and bill behind it
Project-level overage dashboard across all active jobs

PO-118 — approvedDistributed

$21,190

Vendor portal

qbQuickBooks

Vendors get the PO in the portal. It syncs to QuickBooks. Nothing re-keyed.

Vendors receive POs through the vendor portal. Syncs to QuickBooks.

Issue a PO in Ressio and your vendor sees it in the vendor portal — no fax, no email attachment hunting. When the bill is matched and approved, Ressio syncs the transaction to QuickBooks so your books stay current without double-entry.

Vendors access POs through the Ressio vendor portal
Email notification sent to vendor on PO issuance
Approved bills sync to QuickBooks Online automatically
Two-way sync keeps Ressio and QuickBooks in agreement

From bid to PO to paid bill

Issue a PO tied to the job and budget line.

After your sub or supplier is selected, create a PO in Ressio with the agreed amount, tied to the specific project and cost code. Your budget shows the commitment immediately. The vendor gets notified through the portal.

The bill arrives. Match it to the PO.

When the invoice comes in — email, portal submission, or manual entry — match it to the open PO. Ressio shows you whether the bill matches, is short, or is over. Flag discrepancies before you approve payment.

Approve payment. Sync to QuickBooks.

Approve the matched bill in Ressio. The transaction syncs to QuickBooks automatically. Your job cost report reflects the actual spend, the PO is closed, and your books are up to date — without re-keying a single number.

Wired into your full financial workflow

Purchase orders in Ressio connect backward to your bids and estimates and forward to your bills, budget, and accounting. One unbroken chain from scope to payment.

Ressio Estimating

Ressio Budgeting

Ressio Bills

Ressio Vendor Portal

QuickBooks Online

Ressio Bid Management

Ressio keeps your estimate, POs, bills, and QuickBooks in sync — so your job cost numbers are always current.

We found that it is easy to adopt the features that we want and need into our day to day processes.

Lisa D.Builder

We found that it is easy to adopt the features that we want and need into our day to day processes.

Lisa D.Builder

Authorize the spend before it happens.

Every PO tied to a job and a line item.

Match every bill to a PO before you pay it.

Over-commitment alerts fire before you're over budget.

Vendors receive POs through the vendor portal. Syncs to QuickBooks.

Issue a PO tied to the job and budget line.

The bill arrives. Match it to the PO.

Approve payment. Sync to QuickBooks.

Frequently asked questions

One Connected System.