Construction QuickBooks Integration

Your books stay current — without you touching them.

Ressio syncs bills, expenses, invoices, and payments to QuickBooks Online automatically. Cost codes map to your QBO chart of accounts. No double entry. No manual export at month-end. No reconciliation surprises. Your accountant sees real numbers because the data flows as the project runs.

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QuickBooks Online — connected All synced

Today · auto-synced

Bill · Apex Framing #2241$18,400 Synced

Invoice · Draw 3 — Baumann$42,000 Synced

Expense · Lumber yard$3,210 Synced

Payment · Draw 2 received$38,000 Syncing

RessioqbQuickBooks Onlinetwo-way

Your books stay current — you never open a second tab.

Trusted byHalm & PerkinsIronstar BuildersOlson & JonesStallion HomesFalconeiri

One sync. Both systems current.

Most builders run two sets of numbers — one in their project management tool, one in QuickBooks. Ressio eliminates the gap. When something happens in Ressio, QuickBooks knows about it.

Bills & expensesAuto-sync

Bill · Apex Framing

Inv #2241 · Framing labor

$18,400

sync

qbQuickBooks Posted

Enter a bill once in Ressio — it lands in QuickBooks automatically.

Bills and expenses sync automatically

When you enter a vendor bill or record a field expense in Ressio, it syncs to QuickBooks Online automatically. The vendor, amount, cost code, and project are mapped — no retyping in QBO, no end-of-month data dump. Your accounts payable stays current as bills come in throughout the job.

Vendor bills created in Ressio post to QBO accounts payable automatically
Field expenses synced with vendor, amount, date, and job cost code
Bill payments recorded in Ressio update QBO accounts payable balance
No manual import — bills appear in QBO as they're entered

Invoices & paymentsTwo-way

Invoice · Draw 3$42,000

Sent from RessioqbQuickBooks

qbPayment recorded Marked paid in Ressio

Record a payment in either system — the other one already knows.

Invoices and payments stay in sync

Every invoice you send from Ressio syncs to QuickBooks Online as a customer invoice. When your client pays online through Ressio, the payment posts to QBO automatically. Your accounts receivable balance in QBO reflects reality — not last month's export.

Ressio invoices sync to QBO as customer invoices on send
Online payments recorded in Ressio post to QBO in real time
Customer records mapped between Ressio and QBO
Invoice status — sent, partial, paid — consistent across both systems

Cost code mappingChart of accounts

Ressio cost codeQBO account

100 · Site Work5010 · Site work COGS

200 · Foundation5020 · Concrete COGS

300 · Framing5030 · Framing COGS

600 · Finishes5060 · Finishes COGS

Map once. Every cost lands in the right account, every time.

Cost codes map to your QBO chart of accounts

Your Ressio cost codes map to QuickBooks Products & Services and expense categories. When a bill or expense posts, it hits the right account in QBO automatically. Your P&L by project is accurate without your accountant manually reassigning transactions.

Cost codes map one-to-one to QBO Products & Services
Expense categories in Ressio link to QBO expense accounts
New cost codes can be mapped on setup — no QBO restructuring required
Job costing in Ressio and class tracking in QBO stay aligned

No double entryFor good

Before

Enter bill in RessioRe-key it in QuickBooksReconcile at month-end

After

Enter it once Syncs automatically Always reconciled

Hours back every month. Zero re-keying.

Eliminate double entry — for good

The same data doesn't need to live in two places if the systems talk to each other. Enter a bill in Ressio once — it's in QBO. Send an invoice in Ressio once — it's in QBO. Your field team, project managers, and accountant are all working from the same numbers, without anyone transferring data manually.

Enter data once in Ressio — QBO updates automatically
No CSV exports, no copy-paste, no manual journal entries
Accountant accesses current project financials in QBO at any time
Month-end close is faster because the books are already current

Connect once — sync automatically from there

Connect your QBO account

In Ressio settings, connect your QuickBooks Online account with one click. Map your Ressio cost codes to QBO Products & Services and expense accounts. Setup takes under 30 minutes.

Run your projects normally

Enter bills, record expenses, send invoices, and collect payments in Ressio as you normally would. The sync runs in the background — you don't change how you work.

QBO stays current — automatically

Every transaction syncs to QuickBooks Online automatically. Your accountant logs in and sees current data — no waiting for a monthly export, no reconciliation surprises at close.

What syncs between Ressio and QuickBooks

Ressio's QuickBooks integration covers the full transaction lifecycle — so both systems reflect the same project financials at all times.

QuickBooks Online

Bills & Accounts Payable

Invoices & Accounts Receivable

Expense Tracking

Cost Code / Chart of Accounts Mapping

Ressio integrates with QuickBooks Online. QuickBooks Desktop is not currently supported. Connecting QBO requires admin access to your QuickBooks Online account.

We found that it is easy to adopt the features that we want and need into our day to day processes.

Lisa D.Builder